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Transform your warehouse, finance, and sales into a high-performance automated engine.

Wholesale, Distribution & B2B Trading

The Goal

Build a complete digital operating system for your wholesale business — step by step, fast to launch, affordable, and without needing a tech team.

Orders to Cash (O2C): from orders to cash

Customer Order Portal (Self-Service similar to E-commerce)

Customers log in to place orders, view their own price lists, check stock availability, and track order status — reducing manual work for your sales team.

Sales Order Management

Sales teams create and manage orders on behalf of customers via mobile or desktop, with real-time stock visibility and built-in pricing, discount, and credit rules.

Sales Admin & Product Catalog

A central admin portal to manage everything your customers can order:

  • Products and variants
  • Categories and units of measure
  • Customer-specific pricing and promotions
  • Availability rules and sales conditions

Changes made here are reflected instantly across the customer portal and sales orders.

CRM Management

Keep all customer information in one place:

  • Company profiles and contacts
  • Assigned sales reps
  • Price lists, payment terms, and credit limits
  • Order history and outstanding balances
  • Contracts management

WMS – Wholesale 

Orders are automatically converted into picking, packing, and shipping tasks.

Logistics Execution: 

Rule-based route planning and driver assignment based on delivery priority and service agreements.

Proof of Delivery (POD): 

Drivers confirm delivery via mobile (e-signature, photos, GPS timestamps), triggering the billing cycle instantly.

Billing & Accounts Receivable (AR):

Billing documents are generated based on delivered orders to support payment tracking and customer balances.

The system supports different payment terms — advance payment, partial prepayment, cash on delivery (COD), or credit with due dates.

Procure-to-Pay (P2P): From Demand to Settlement

Procurement: Procurement (Stock-based & On-demand)

Purchase requests can be created for:

• replenishing warehouse stock, or

• buying goods specifically for a sales order or project.

Requests are converted into purchase orders with predefined rules

and sent to suppliers via email or supplier portal, depending on how you work.

Contract pricing and agreed terms can be applied automatically to ensure consistent purchasing.

Inventory Monitoring & Warehouse Control

Track inventory from the moment goods arrive at your warehouse

— through inspection, putaway, storage, and stock movements.

The system supports:

• Receiving goods from suppliers against purchase orders

• Inspecting quantities and conditions before acceptance

• Assigning items to the right locations (bins, zones, warehouses)

• Real-time stock level and movement tracking

• Regular stock counts and inventory adjustments

• Inventory valuation to reflect the true value of your assets

Low-stock alerts and reorder points help prevent stockouts, while keeping inventory accurate and trusted.

Accounts Payable (AP)

Three-way matching (PO + Goods Receipt + Invoice) to ensure you only pay for what was ordered and received at the agreed price.

The system supports different payment arrangements — advance payments, partial payments, COD, and pay-on-terms — giving finance clear control over supplier balances and cash outflow.

Operational Finance: Profit and Loss & Cashflow Control

Profit & Cashflow Management

See how your business is really performing — how much you earn, how much you spend, and how much cash you have.

GURU connects sales, inventory, procurement, and payments

to give you a clear view of:

  • Profit by orders, customers, or products
  • Money coming in and going out
  • Upcoming cash needs and payment obligations

AI-powered Data Analysis (Special add-on)

Analyze your historical business data using natural language 

GURU helps you:

  • Explore past performance
  • Ask questions in plain language
  • Get clear numbers with simple explanations

All grounded in your own operating system and real workflows.

Guru Team
Guru Team
Articles: 35

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